By checking this box, you acknowledge that you have read and agree to the sponsorship terms and conditions.
By completing your sponsorship registration, you agree to the following terms and conditions. Sponsorships are confirmed upon registration and are non-refundable except in limited, approved circumstances. Cancellation requests must be submitted in writing prior to July 7, 2026, and are subject to review and approval based on special circumstances. All sponsorship payments must be made within 45–60 days of registration to secure your space. If payment is not received within this timeframe, VRM Intel reserves the right to release the sponsorship. Full payment must be received no later than October 7, 2026. Payment methods include ACH, credit/debit card, or check. Payment plans may be accommodated at VRM Intel’s discretion; however, all balances must be paid in full by the final deadline.
In the event that the conference dates must be adjusted due to venue-related changes or other unforeseen circumstances, all registrations and sponsorships will be transferred to the rescheduled dates. Refunds will not be issued under these conditions. Force majeure events, including but not limited to acts of God, government restrictions, terrorism, or other large-scale disruptions, will be handled on a case-by-case basis and require approval by VRM Intel.
If a sponsoring company is acquired, merged, or otherwise changes ownership prior to the event, the new entity assumes full responsibility for the sponsorship and all associated obligations. Sponsorships may not be canceled or refunded due to changes in company ownership, and all payment commitments must be honored. Sponsor registrations (team members) may be transferred or reassigned at any time but are non-refundable.
Sponsors are responsible for submitting all required materials by the provided deadlines. Company descriptions (maximum 250 words), breakout session titles and descriptions (if applicable), speaker information, and advertising assets must be submitted according to the published timeline. Print-related materials have firm deadlines and may not be included if submitted late. Digital materials may be updated as time allows. Sponsor information will be published across event platforms as it is received; early submission ensures maximum exposure.
Educational breakout sessions must be approved by VRM Intel and must provide educational value to attendees. Sales-focused presentations will not be permitted. Sponsors will have access to lead capture tools within the event app, with instructions provided in advance. A post-event attendee list will be distributed within seven (7) days following the event.
DARM is a professional business event designed to foster meaningful industry relationships. All sponsors and their representatives are expected to conduct themselves in a respectful and professional manner at all times. Any behavior deemed inappropriate, including but not limited to harassment or creating an uncomfortable environment for attendees, may result in removal from the event without refund.
By agreeing to these terms, you acknowledge your commitment to participate in the event as outlined and to uphold the standards and expectations set forth by VRM Intel.
